Job Title: Executive Director

General Summary of Duties: Directs and coordinates the overall operation of 31st Judicial District Bar/Forsyth County Bar Association. Position is a contract position with the 31st Judicial District Bar/Forsyth County Bar Association.

Supervision Received: Reports directly to the President and Executive Committee.

Typical Working Conditions: Remote work on an independent, flexible schedule. Monthly or bi-monthly 1-2 hour commitment to in-person meetings at various locations in Forsyth County. Estimated average of 20 hours of work per week.

General Description of job:

1.Responsible for preparation of budgets, collection of fees/dues, allocation of funds, timely filing of tax returns and bill payment. Provides monthly and annual financial data, and interpretation.

2.Provides assistance to the President and the Executive Committee on developing and implementing specific programs and services.

3.Acts as liaison between the NC State Bar and 31^st Judicial District Bar.

4.Promotes effective relations with attorneys, public, and courthouse staff.

5.Runs the Bar Association's listserv and maintains the website for the Boar Association and 31st Judicial District Bar

6.Performs other work as required.

Performance Requirements:

Knowledge, Skills & Abilities:

Knowledge of organization policies, procedures, and objectives. Knowledge of governmental regulations and compliance requirements. Skill in planning, organizing and supervising. Skill in exercising initiative, judgment, problem-solving, decision-making. Skill in technology, including Word, PDF, minor website updates, and newsletter layout and delivery. Skill in developing and maintaining effective relationships with attorneys, and courthouse staff. Ability to communicate effectively in writing and verbally. Ability to communicate clearly.

Education: Bachelor's Degree

Experience: Three years of operational experience Certificate/License: None.

Alternative to Minimum Qualifications:

Additional appropriate education may be substituted for operational experience.

Salary: Commensurate with experience.

Detailed Description of Job:

Meetings

Arranging monthly meetings, Finance and Budget meetings, and Nominating Committee meeting

Swearing In Ceremonies for judges, new attorneys

Securing gavels and printing programs for new judges Donations for new and retiring judges' receptions

Submitting applications for CLE credit for programs Submitting list of attendees at CLE meetings

Officers

Informing new officers of their responsibilities

Reminding of meetings, tasks, etc.

Preparing agendas, reports

Other support when needed

Billing and Collecting

Billing members in May by email, with follow up when not paid Posting fees/dues payments paid by check and online

Collecting delinquent fees throughout the year

Locating members who ignore invoices and attempted communications

Tracking "members" listed by State Bar, but not in Forsyth County

Reporting delinquent fees to State Bar when collection fails

Refunding overpayments

Billing for Lunch meetings

Finances

Pay bills

Balance bank statements

Bi-Monthly reports for executive committee, treasurer

Yearly projections

Preparing Annual Budgets for finance committee consideration Submitting information for CPA reviews

Filing 990's

Database

Maintaining database

Tracking frequent changes by members

Locating attorneys listed by State Bar as members, but not in our database

Newsletters

Collecting information for Bar News Preparing Bar News content

Posting Bar News on website

Website

Updating content

Updating Member database Email blasts through website

Notice of meetings, Special events, Courthouse news Responding to requests for email blasts

State Bar Work